TRIM Sharepoint

Businesses love Microsoft SharePoint. It boasts impressive content management features and allows people to launch collaboration and project management portals quickly and easily. But organizations are paying a price: SharePoint content and web sites are spiraling out of control, creating real cost repercussions. For companies in regulated industries, the problem is compounded: What do you do with old sites and content that nobody’s using?

In regulated industries, blindly deleting SharePoint sites isn’t a legally viable option. Nor does it make sense to purchase more and more servers and storage for inactive content. Until now, there have been few solutions to safely get around these problems.

HP TRIM 7 records management software offers an easier way. And it doesn’t strip knowledge workers of the creative freedom and productivity that SharePoint enables. HP TRIM offers seamless integration with SharePoint. That means anything created in SharePoint can be automatically declared as a business record. Such as:

• Wikis
• Blogs
• Portals
• Web Sites
• Discussions

In addition, items not created in SharePoint, such as emails, documents, and spreadsheets, all can be managed by HP TRIM. Thanks to tight integration with Microsoft® Office, users can follow the same work process they normally would. They simply tag an email, spreadsheet or other document using HP TRIM. This automatically creates a record, giving organizations a more complete picture and context for any business process or transaction.

Other solutions overwrite previous versions of records, providing only the final versions of documents and omitting the process that led to it. For companies prone to external audits, this approach poses risks. Instead, HP TRIM keeps all versions so organizations can track who did what, at what time, throughout a record’s lifetime. In addition, everything in HP TRIM is searchable via SharePoint, too, so users don’t have to learn yet another interface.

Imex Solutions have expertise in both HP TRIM and Sharepoint and can assist your organisation to move forward utilising both software products to their full potential. Email us for more information.